Webmail/PIM functions

The webmail that Swizzonic makes available to you is not just an interface that only manages emails, but a real PIM, which stands for Personal Information Manager. It is a software that allows you to better organize certain information, such as:

  • Email messages
  • Address book
  • Calendar with commitments and deadlines
  • Various notes

To be able to set the functions described below in your Webmail, you must first log in to Webmail .

Add widgets in the portal

  1. Click on the menu tile at the top left
  2. Click on the Portal icon
  1. Add the desired w idgets to the portal

The following widgets are available:

Inboxes:Preview of received emails
Appointments:a practical reminder of the appointments you have entered in your calendar
Birthdaysa tool that helps you to remember the birthdays of your contacts (entered in the address book)
My activities:Tracks your projects that you enter under «Activities».
RSS Feeds:Link as many RSS feeds as you like and stay informed about movie news, news or whatever you prefer
User data: Always keep your data under control

Add signature

  1. Click on the gear icon in the menu bar at the top right.
  1. Click on Email and then on Signatures
  1. Click on Add new signature.
  1. A pop-up window opens. This contains input fields for entering your signature:
  1. Name of the signature. Enter a unique name here.
  2. Text field: Write your greeting, address, telephone number, etc. here.
  3. Toolbar for managing texts and customizations. With the tools in the toolbar, you can create professional signatures by changing the size, style and font of the text. You can also add links and images by uploading them directly from your computer.
  4. Decide where you want to insert your signature
  1. Click on Save

Create a signature with HTML code

If you have already created your own signature in the past, you can use the Source code function to insert your signature.

To do this, you must click on the icon (on the right-hand side of the toolbar). A new field will open in which you can enter the HTML code you have prepared.

When you are finished, simply press the OK button (to preview your signature) and then press Save.

Set message filter

  1. Click on the gear icon in the top right corner.
  1. Select the Filter section.
  1. Select the desired feature for which the system should filter by checking the corresponding checkbox:
  • Receiver
  • Sender
  • Recipient in copy
  • E-mail subject
  1. Enter the value of the field to which the rule should apply. Complete the entries by clicking on the [ ] sign on the right at the end of the field. This can be:
  • An e-mail address (e.g.: email@swizzonic.ch)
  • A piece of text (e.g. We were unable to deliver your parcel)
  • A keyword (e.g. package)
  1. Select the folder to which the message should be moved:
  • Junk mail
  • Trash folder
  • Individual folder
  1. Click on the Add button.

    Your filter is now configured and all messages that match the characteristics you entered will now be automatically redirected to the folder of your choice.

Set up automatic reply

If you are on vacation or know that you will not be able to answer incoming e-mails, you have the option of setting up an automatic reply. When you receive a message in your e-mail inbox for which you have set up an autoresponder, the system saves it in your inbox and simultaneously sends an e-mail you have set up informing the sender that you are unavailable.

  1. Click on the gear icon in the menu bar at the top right.
  1. Click on Automatic reply.
  1. Select the type of automatic reply you would like to activate:
  • Enabled: Once activated, automatic replies will be sent to all incoming emails.
  • Programmed: Select the time period in which the automatic replies should be active.
  • Deactivated: Deactivates the automatic replies to all incoming e-mails.
  1. Now enter the subject and your out-of-office note in the respective fields. This will be sent automatically by our e-mail service for incoming e-mails.
  1. Click on Save to complete the activation of your automatic reply.
  • To avoid inconvenience for people who send you e-mails, the system only sends one e-mail per hour to the sender.

Marking messages as spam

  • Click on the E-MAIL icon
  1. Select the relevant e-mail. The prohibition symbol is still displayed. By marking several e-mails, you can mark them as spam at the same time.
  • Marked e-mail messages are immediately moved to the Unwanted messages folder.
  • An immediate warning is sent, which helps the system to recognize unwanted e-mails in the future.
  1. If you have accidentally marked an email as spam and want to restore it, go to your Spam folder, select the message and click on the thumbs up icon.
  • Marked e-mail messages are immediately moved to the Inbox folder.
  • The previously sent warning report will be deleted.

Changing the password

  1. Click on the gear icon in the menu bar at the top right.
  1. Click on Basic settings, scroll down a little and then click on the Change password button.
  1. Enter your current password and the new password. Please observe the security rules (at least one capital letter, one number, one special character).
  1. Then click on Change password and log out.

Set up forwarding

  1. Click on the gear icon in the menu bar at the top right.
  1. Click on Filter rules > Add new rule
  1. Then click on Add action > Redirect to
  1. Enter the desired e-mail address in the text field and click Save

If you want to keep a copy on the server, click on Add action again and select Keep