The webmail that Swizzonic makes available to you is not just an interface that only manages emails, but a real PIM, which stands for Personal Information Manager. It is a software that allows you to better organize certain information, such as:
- Email messages
- Address book
- Calendar with commitments and deadlines
- Various notes
To be able to set the functions described below in your Webmail, you must first log in to Webmail .
Add widgets in the portal
- Click on the menu tile at the top left
- Click on the Portal icon
![Webmail/PIM functions 1 WEBMAIL Widget aendern 01](https://swizzonic.support/wp-content/uploads/WEBMAIL_Widget_aendern_01-300x219.png)
- Add the desired w idgets to the portal
![Webmail/PIM functions 2 WEBMAIL Widget aendern 02](https://swizzonic.support/wp-content/uploads/WEBMAIL_Widget_aendern_02-300x251.png)
The following widgets are available:
Inboxes: | Preview of received emails |
Appointments: | a practical reminder of the appointments you have entered in your calendar |
Birthdays | a tool that helps you to remember the birthdays of your contacts (entered in the address book) |
My activities: | Tracks your projects that you enter under «Activities». |
RSS Feeds: | Link as many RSS feeds as you like and stay informed about movie news, news or whatever you prefer |
User data: | Always keep your data under control |
Add signature
- Click on the gear icon in the menu bar at the top right.
![Webmail/PIM functions 3 WEBMAIL Signatur aendern 01](https://swizzonic.support/wp-content/uploads/WEBMAIL_Signatur_aendern_01.png)
- Click on Email and then on Signatures
- Click on Add new signature.
![Webmail/PIM functions 4 WEBMAIL Signatur aendern 02 DE](https://swizzonic.support/wp-content/uploads/WEBMAIL_Signatur_aendern_02_DE-300x129.png)
- A pop-up window opens. This contains input fields for entering your signature:
- Name of the signature. Enter a unique name here.
- Text field: Write your greeting, address, telephone number, etc. here.
- Toolbar for managing texts and customizations. With the tools in the toolbar, you can create professional signatures by changing the size, style and font of the text. You can also add links and images by uploading them directly from your computer.
- Decide where you want to insert your signature
![Webmail/PIM functions 5 WEBMAIL Signatur aendern DE 03 1](https://swizzonic.support/wp-content/uploads/WEBMAIL_Signatur_aendern_DE_03-1-300x228.png)
- Click on Save
Create a signature with HTML code
If you have already created your own signature in the past, you can use the Source code function to insert your signature.
To do this, you must click on the icon (on the right-hand side of the toolbar). A new field will open in which you can enter the HTML code you have prepared.
When you are finished, simply press the OK button (to preview your signature) and then press Save.
![Webmail/PIM functions 6 WEBMAIL Signatur aendern DE 04](https://swizzonic.support/wp-content/uploads/WEBMAIL_Signatur_aendern_DE_04-300x241.png)
Set message filter
- Click on the gear icon in the top right corner.
![Webmail/PIM functions 7 WEBMAIL Einstellungen Zahnradsymbol DEpng](https://swizzonic.support/wp-content/uploads/WEBMAIL_Einstellungen_Zahnradsymbol_DEpng.png)
- Select the Filter section.
![Webmail/PIM functions 8 WEBMAIL Filter erstellen DE 01](https://swizzonic.support/wp-content/uploads/WEBMAIL_Filter_erstellen_DE_01-300x137.png)
- Select the desired feature for which the system should filter by checking the corresponding checkbox:
- Receiver
- Sender
- Recipient in copy
- E-mail subject
![Webmail/PIM functions 9 WEBMAIL Filter erstellen DE 02](https://swizzonic.support/wp-content/uploads/WEBMAIL_Filter_erstellen_DE_02-300x292.png)
- Enter the value of the field to which the rule should apply. Complete the entries by clicking on the [ ] sign on the right at the end of the field. This can be:
- An e-mail address (e.g.: email@swizzonic.ch)
- A piece of text (e.g. We were unable to deliver your parcel)
- A keyword (e.g. package)
![Webmail/PIM functions 10 WEBMAIL Filter erstellen DE 03](https://swizzonic.support/wp-content/uploads/WEBMAIL_Filter_erstellen_DE_03-300x28.png)
- Select the folder to which the message should be moved:
- Junk mail
- Trash folder
- Individual folder
![Webmail/PIM functions 11 WEBMAIL Filter erstellen DE 04](https://swizzonic.support/wp-content/uploads/WEBMAIL_Filter_erstellen_DE_04-300x27.png)
- Click on the Add button.
Your filter is now configured and all messages that match the characteristics you entered will now be automatically redirected to the folder of your choice.
![Webmail/PIM functions 12 WEBMAIL Filter erstellen DE 05](https://swizzonic.support/wp-content/uploads/WEBMAIL_Filter_erstellen_DE_05.png)
Set up automatic reply
If you are on vacation or know that you will not be able to answer incoming e-mails, you have the option of setting up an automatic reply. When you receive a message in your e-mail inbox for which you have set up an autoresponder, the system saves it in your inbox and simultaneously sends an e-mail you have set up informing the sender that you are unavailable.
- Click on the gear icon in the menu bar at the top right.
![Webmail/PIM functions 7 WEBMAIL Einstellungen Zahnradsymbol DEpng](https://swizzonic.support/wp-content/uploads/WEBMAIL_Einstellungen_Zahnradsymbol_DEpng.png)
- Click on Automatic reply.
![Webmail/PIM functions 14 WEBMAIL Automatische Antwort DE 01 1](https://swizzonic.support/wp-content/uploads/WEBMAIL_Automatische_Antwort_DE_01-1-213x300.png)
- Select the type of automatic reply you would like to activate:
- Enabled: Once activated, automatic replies will be sent to all incoming emails.
- Programmed: Select the time period in which the automatic replies should be active.
- Deactivated: Deactivates the automatic replies to all incoming e-mails.
![Webmail/PIM functions 15 WEBMAIL Automatische Antwort DE 02](https://swizzonic.support/wp-content/uploads/WEBMAIL_Automatische_Antwort_DE_02-300x72.png)
- Now enter the subject and your out-of-office note in the respective fields. This will be sent automatically by our e-mail service for incoming e-mails.
![Webmail/PIM functions 16 WEBMAIL Automatische Antwort DE 03](https://swizzonic.support/wp-content/uploads/WEBMAIL_Automatische_Antwort_DE_03-300x239.png)
- Click on Save to complete the activation of your automatic reply.
![Webmail/PIM functions 17 WEBMAIL Automatische Antwort DE 04](https://swizzonic.support/wp-content/uploads/WEBMAIL_Automatische_Antwort_DE_04.png)
- To avoid inconvenience for people who send you e-mails, the system only sends one e-mail per hour to the sender.
Marking messages as spam
- Click on the E-MAIL icon
![Webmail/PIM functions 18 WEBMAIL Einstellungen Emailsymbol DE](https://swizzonic.support/wp-content/uploads/WEBMAIL_Einstellungen_Emailsymbol_DE-300x44.png)
- Select the relevant e-mail. The prohibition symbol is still displayed. By marking several e-mails, you can mark them as spam at the same time.
- Marked e-mail messages are immediately moved to the Unwanted messages folder.
- An immediate warning is sent, which helps the system to recognize unwanted e-mails in the future.
![Webmail/PIM functions 19 WEBMAIL SPAM DE 01](https://swizzonic.support/wp-content/uploads/WEBMAIL_SPAM_DE_01-300x40.png)
- If you have accidentally marked an email as spam and want to restore it, go to your Spam folder, select the message and click on the thumbs up icon.
- Marked e-mail messages are immediately moved to the Inbox folder.
- The previously sent warning report will be deleted.
![Webmail/PIM functions 20 WEBMAIL SPAM DE 02](https://swizzonic.support/wp-content/uploads/WEBMAIL_SPAM_DE_02-300x40.png)
Changing the password
- Click on the gear icon in the menu bar at the top right.
![Webmail/PIM functions 7 WEBMAIL Einstellungen Zahnradsymbol DEpng](https://swizzonic.support/wp-content/uploads/WEBMAIL_Einstellungen_Zahnradsymbol_DEpng.png)
- Click on Basic settings, scroll down a little and then click on the Change password button.
![Webmail/PIM functions 22 WEBMAIL Passwort aendern DE 3](https://swizzonic.support/wp-content/uploads/WEBMAIL_Passwort-aendern_DE_3-300x130.png)
- Enter your current password and the new password. Please observe the security rules (at least one capital letter, one number, one special character).
![Webmail/PIM functions 23 WEBMAIL Passwort aendern DE 4](https://swizzonic.support/wp-content/uploads/WEBMAIL_Passwort-aendern_DE_4-300x255.png)
- Then click on Change password and log out.
Set up forwarding
- Click on the gear icon in the menu bar at the top right.
![Webmail/PIM functions 7 WEBMAIL Einstellungen Zahnradsymbol DEpng](https://swizzonic.support/wp-content/uploads/WEBMAIL_Einstellungen_Zahnradsymbol_DEpng.png)
- Click on Filter rules > Add new rule
![Webmail/PIM functions 25 test test E Mail](https://swizzonic.support/wp-content/uploads/test_test_-_E-Mail-300x158.png)
- Then click on Add action > Redirect to
![Webmail/PIM functions 26 test test E Mail 3](https://swizzonic.support/wp-content/uploads/test_test_-_E-Mail-3-282x300.png)
- Enter the desired e-mail address in the text field and click Save
![Webmail/PIM functions 27 test test E Mail 4](https://swizzonic.support/wp-content/uploads/test_test_-_E-Mail-4.png)
If you want to keep a copy on the server, click on Add action again and select Keep
![Webmail/PIM functions 28 test test E Mail 5](https://swizzonic.support/wp-content/uploads/test_test_-_E-Mail-5-300x174.png)